Fidar Purchasing keeps purchase requests, RFQs, orders, goods receipts and supplier bills in one chain, and matches order, receipt and bill before anything is paid. The module is on the roadmap; this page describes its design.
On the roadmap · suppliers can already be recorded in Contacts
This module is in development. What you read on this page is our design and plan for this module, not something you can use today. We publish its schedule and status on the roadmap.
Problem and solution
When purchasing happens over phone and chat, nobody knows who approved a purchase, why that supplier was chosen or whether the bill being paid matches what was delivered.
Each department orders directly and the budget gets a surprise at month end.
Purchase requests with approval flows by amount and department before any order.
It’s unclear how many bids were collected and why the cheapest or fastest wasn’t chosen.
RFQs to several suppliers, a comparison of price and lead time and a recorded reason for the choice.
Supplier bills are paid while part of the order hasn’t arrived or was returned.
Three-way matching compares order, receipt and bill before payment and holds any difference.
Delays and poor quality are forgotten and you buy from the same supplier again.
Supplier scores based on on-time delivery, quality inspection and price, visible on every new purchase.
Capabilities
The key decision before rollout is the approval table: up to what amount, and for which product types, each management level approves purchases. Keep it simple — three or four levels are enough.
For frequent low-value items, set up period purchase agreements with fixed prices so each order doesn’t need a new RFQ. Keep multi-supplier RFQs for large, non-recurring purchases.
Announce supplier evaluation criteria from the start: on-time delivery, quality results and price competitiveness. Suppliers who know they are measured tend to perform better.
Make purchase requests mandatory for every department, even small purchases, but keep approval to a single step for low amounts. The goal is transparency, not slowing work down.
Before three-way matching goes live, define tolerances — for example, accept price differences up to one percent or quantity differences of one unit automatically. Without tolerances every tiny difference blocks payment and finance starts looking for ways around the system.
Finally, connect purchasing to the budget. When each request shows how much of the department’s budget remains, managers approve with context instead of in isolation, and overspending is visible before the order is placed rather than at month-end.
Document chain
From any supplier bill you can trace back to the original request and who approved it.
Approved by department head and finance.
Bids from several suppliers compared.
To the selected supplier.
Three-way match and payable posted.
Integration
Purchasing in Fidar starts from real demand — reorder points or material plans — and ends with a goods receipt and a journal entry, all in one chain.
Reports
See where money goes and which suppliers you can really rely on.
Access
Purchasing is where internal control matters most: separating request, approval, receipt and payment.
Security and user accessLeave your email and be first to try the beta of this module. If you have specific requirements, add them to the message so we can design for them.
Before a supplier bill is paid, its quantities and amounts are compared with the purchase order and goods receipt. If less arrived or the price differs, payment is held for review.
Purchasing is on the roadmap after Accounting, alongside Inventory. Use “Notify me” to hear when it’s ready.
Yes — in the design, shortages against reorder points and material requirements from planning (MRP) become purchase proposals.
In the Contacts module, which is available now. The same records are used by Purchasing later without migration.
Foreign-currency purchases with rates are in the design, and landed costs such as freight and clearance can be allocated to item cost.
A supplier portal for online RFQs and shipping notices is part of Fidar’s long-term advanced capabilities.
Multi-warehouse, lots and serials, cycle counts and putaway.
Standard chart of accounts, automatic journals and bank reconciliation.
BOMs, work orders, material and capacity planning.
One shared list of people and companies for every module.
Start with Contacts; when Purchasing ships, the same suppliers are ready for RFQs and orders.